If both parties are happy and eligible to exchange, a date for will be agreed for all parties to meet and landlord representatives who are required to attend to sign an RHW10 form (transfer of occupation contract). Copies of the RHW10 should be taken to hold on file.
Contract holders should be advised in advance that they are not permitted to move prior to the assignment taking place as they remain responsible for their property and any damaged caused until the RHW10 is completed. The new contract holder may also decide to move back to their original property, and they would be legally within their right to do this if the transfer paperwork had not been completed.
The gas check will need to be arranged in advance for the morning (or as close to as possible) of the exchange for all BA properties.
Contract holders must be advised in advance that they will not be permitted to move should the gas or electrical check fail and therefore it is in their interest to report any faults or concerns they become aware of as a matter of urgency.
The transfer paperwork including RHW10 form and any other relevant forms should be pre-prepared (Council tax forms, contents insurance, direct debit forms etc.)
All confirmation must be sent in writing to confirm the date of the transfer to all parties, confirming the rent for anyone coming into a Bron Afon property and the requirement for at least the first weeks rent, water and service charge to be paid at the transfer.